Privacy Policy

The Association of Independent Spiritual Ministers (AISM)

Website: www.aisministers.co.uk
Last Updated: 14 October 2026

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1. Introduction

The Association of Independent Spiritual Ministers (AISM) is committed to respecting and protecting the privacy of its members and website visitors.

This Privacy Policy explains how we collect, use, store and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

AISM is responsible for the personal membership information it collects and maintains.

2. What Information Do We Collect?

AISM collects only the following personal information for membership purposes:

• Member's name

• Email address

This information is provided voluntarily when an individual applies to become a member of AISM.

Membership is free, and we do not collect payment or banking information as part of the membership process.

Our website is hosted by Wix, which may automatically process certain technical information, including IP addresses, browser details and cookies, to support the website's operation.

3. How Do We Collect Information?

We collect personal information when individuals voluntarily apply for membership.

Members' names and email addresses are entered into a Microsoft Excel spreadsheet, which serves as the Association's membership register.

We may also receive information when someone contacts AISM by email or through our website. Such information is used to respond to the enquiry.

4. Why Do We Collect Information?

AISM uses membership information solely for the legitimate administration of the Association.

This includes:

• Maintaining an accurate membership register.

• Communicating with members about AISM activities and services.

• Providing information about forthcoming events and meetings.

• Responding to membership enquiries.

• Maintaining effective communication between AISM and its members.

For routine membership administration, AISM relies on its legitimate interests in operating the Association and communicating with its members, subject to the requirements of data protection legislation.

Where information reveals religious or philosophical beliefs, AISM recognises that additional legal protections apply. As a not-for-profit organisation with religious and spiritual purposes, AISM will process such information only where an appropriate condition under Article 9 of UK GDPR applies.

Members' information will not be used for unrelated commercial marketing.

5. How Do We Store and Protect Information?

AISM maintains its membership register using Microsoft Excel.

The register contains members' names and email addresses and is used for membership administration and communication.

Access to the register is restricted to authorised AISM representatives who require the information for their responsibilities.

Reasonable precautions are taken to prevent unauthorised access, loss, misuse or disclosure.

Our website operates through the Wix platform, which provides website hosting and associated technical services.

6. How Long Do We Keep Information?

AISM retains members' names and email addresses for as long as they remain members of the Association.

When an individual leaves AISM, their name and email address are deleted from the membership spreadsheet.

We do not retain former members' details in the active membership register.

Other information, such as correspondence or technical records held by service providers, may be subject to separate retention requirements.

7. Sharing Personal Information

AISM does not sell, trade or provide its membership register to commercial organisations.

Membership information is used by authorised AISM representatives for the administration of the Association.

Information may be processed by service providers where necessary to operate our website or communication services, subject to applicable data protection requirements.

Where membership information reveals religious or philosophical beliefs, it will not be disclosed outside the Association without consent unless another applicable legal condition permits the disclosure.

We may disclose information where required by law.

8. Cookies and Website Information

Our website is hosted by Wix.com.

Wix may use essential cookies and similar technologies to maintain website functionality, security and performance.

Additional cookies may be used depending on the website features enabled.

Where legally required, visitors will be asked for consent before non-essential cookies are used.

Visitors can manage cookies through their browser settings and any cookie controls provided on our website.

Further information about Wix and its privacy practices is available at www.wix.com/about/privacy.

9. Your Data Protection Rights

Under UK data protection legislation, individuals may have the right to:

• Request access to personal information held about them.

• Request correction of inaccurate information.

• Request deletion of their personal information.

• Request restriction of certain processing activities.

• Object to processing based on legitimate interests.

• Withdraw consent where processing relies upon consent.

• Request transfer of eligible personal information.

These rights are subject to applicable legal conditions and exceptions.

Members wishing to leave AISM may request removal from the membership register.

Requests concerning personal information can be made using the contact details below.

10. Contact Information

For any questions concerning this Privacy Policy, membership information or data protection rights, please contact:

The Association of Independent Spiritual Ministers (AISM)

45 St Saviours Street
Talke
Stoke-on-Trent
ST7 1LR

Email: aisministers@gmail.com
Website: www.aisministers.co.uk

11. Complaints

If you are concerned about how AISM handles your personal information, please contact us so that we can investigate your concerns.

You also have the right to complain to the Information Commissioner's Office (ICO), the independent UK authority responsible for data protection.

Information Commissioner's Office

Website: www.ico.org.uk
Telephone: 0303 123 1113

12. Changes to This Privacy Policy

AISM may update this Privacy Policy when necessary to reflect changes in its activities, website arrangements or applicable legislation.

The latest version will be available on our website, together with the date of the most recent update.